As Minnesota’s fall DHS audit cycle approaches, a focused internal review can lower the risk of findings and help safeguard both enrollment and cash flow.
This week’s audit-readiness checks
- Policies & Procedures — Confirm the current version, most recent approval date, and the document owner.
- CFSS files — Spot-check five recent files for required forms, signatures, assessments, and timeline alignment.
- Billing evidence — Trace five billed encounters back to authorizations, progress notes, and timesheets.
- Training records — Verify that required staff trainings were completed within the last 12 months and that proof is on file.
- Correction orders — List all open items with an owner and due date; identify at least one item that can be closed promptly.
If you address only one area this week: ensure every billed unit cleanly traces to a valid authorization and a defensible note. This single control prevents many common findings.
What MN reviewers prioritize
- Policies that are outdated or lack approval dates and version control.
- CFSS documentation gaps (missing signatures, expired assessments, misaligned start dates).
- Billing without supporting artifacts (no match to authorization and progress note).
- Lapsed or missing trainings, especially annual or role-specific requirements.
- Open correction items without a named owner or evidence of closure.
Practical tip: Select five recent disbursements and walk the full paper trail end-to-end. If issues appear, fix the underlying process before expanding the sample.
Brief FAQ
How many files should we sample? Start with five per service line. If two or more have gaps, expand to fifteen and address the root cause, not just individual files.
What proof is acceptable for trainings? Maintain a roster, date, curriculum/competency, trainer, and signed attestation (or an LMS record).
What is “good enough” for policies? A current version and date, last approval date, a named owner, and a clearly accessible location for staff.
How should we document fixes? Keep it simple: issue, risk, corrective action, owner, due date, and evidence of completion.
How Protek Talent supports Minnesota providers
- CFSS compliance: We map requirement → evidence → practice so files pass review.
- Fraud-risk detection: We surface weak controls early and document corrective actions.
- Revenue cycle: We tie billing artifacts to authorizations/notes to reduce denials and speed cash.
- Licenses & correction orders: We track, submit, and close on time with audit-ready proof.
- Interim staffing & outsourcing: Experienced staff to close gaps without disrupting operations.
Protek Talent Inc. helps Minnesota providers maintain MN DHS enrollment, navigate audits, and protect cash flow—without interrupting day-to-day operations.
Get the MN DHS Audit-Readiness Checklist
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